Yourbusinessrunssmootherwhenautomationshandlethebusywork.
WebuildAIagentsandworkflowsthatdoworkforyouandyourteam.Anddashboardsthatgiveyouthevisibilityandcontroloverthem.
Case work
Conversational agents
Chat interfaces for stock checks, order creation, and support.
Case work
Revenue operations
Invoice reminders on 10-day, 2-day, 15-day overdue, and 30-day overdue schedules.
Case work
Logistics automation
Shipping label generation and bidirectional order sync between platforms.
Who this is for
who want repetitive admin work and spreadsheet juggling off their plate.
who want orders, stock, and shipping status to stay in sync between systems.
who want fewer “is this done?” pings and a clear view of what’s running.
who want invoices, reminders, and payments to move without error-prone ERP edits.
who want a reliable automation backbone instead of fragile one-off zaps.
Proof over promises
There’s almost nothing we can’t automate.
AI Admin Agent for Dolibarr (Full ERP Automation Layer)
A conversational agent that plugs into Dolibarr and lets internal teams:
- check stock, pricing, inventory levels
- create orders and quotes
- fetch invoices, PDFs, delivery notes
- run custom workflows via extended tools (file uploads, checks, lookups)
Dolibarr Reseller Portal + AI Agent
A reseller-facing portal with:
- authenticated access
- reseller-level pricing
- product list with stock
- order creation
- invoice & order history
- integrated AI assistant to answer delivery times, availability, order status
Invoice Reminder Automation (AR Automation)
An n8n system that:
- checks unpaid invoices by due date
- triggers alerts at 10 days before due, 2 days before, 15 days overdue, and 30 days overdue
- selects the right recipient automatically
- attaches PDFs
- logs events back into Dolibarr
Invoice Ingestion Automation (AP Automation)
A vision AI + n8n workflow that:
- ingests supplier invoices (PDFs, images, scans)
- extracts line items, totals, dates, and supplier info
- cross-checks third-party records in the ERP
- validates that line items match actual ERP products (not manual inserts)
- creates verified invoices in Dolibarr with clean data
Shipping Label Generator (Chronopost / GLS / DPD / SOAP APIs)
Custom automation to:
- generate labels
- fetch tracking
- manage shipments
- integrate with Dolibarr orders
- avoid expensive plugins
WooCommerce ↔ Dolibarr Sync
Bidirectional order sync (Woo → Dolibarr):
- webhooks
- product mapping
- automatic order creation
- ensures ERP stays consistent
- works with custom shipping rules
Document Intelligence Agent (Real Estate)
A vision-LLM system that:
- extracts structured data from contracts, proposals, listings, documents
- summarizes
- validates
- stores persistent context
- powers a chat-based workflow for RE/MAX Italy
Compare your options for AI + automation partners
A look at trade-offs between working with SupaEfficient, agencies, and contractors when you need AI + automation embedded into ERPs, CRMs, finance, or support stacks. Ownership and observability stay with you.
Implementation speed
Weeks to first shipped automation
Months to kickoff and delivery
Variable; depends on availability
Ownership & access
You own workflows and infra (cloud or self‑hosted)
Agency‑managed infra; limited access
Knowledge tied to individuals; risky handover
Observability & reliability
Dashboards, retries, alerts, audit logs
Varies by team; limited visibility
Ad‑hoc logging; no formal SLA
UI & self‑serve
Custom UI/control panels for non‑technical users
Basic dashboards or separate tools
No UI layer; manual monitoring
Cost predictability
Scoped delivery with transparent build/run metrics
Retainers + change orders
Hourly/variable; hard to forecast
Security & compliance
Secrets management, audit trails, data residency
Depends on project and tooling
Ad‑hoc security practices
End-to-end AI + automation on your stack.
We design, build, and operate automation layers across ERPs, CRMs, finance tools, and internal apps. Admin agents, reseller portals, AR reminders, document intelligence, and sync workflows—with monitoring and human oversight baked in.
Some of the things we can deliver
- • Admin agents, reseller portals, and simple control panels your team can use without technical skills
- • Invoice reminders, shipping labels, and stable sync workflows between your ERP, CRM, and store
- • Vision + LLM workflows that extract clean, structured data from invoices, listings, and contracts
- • Automations built with retries, alerts, dashboards, and logs so issues are visible and traceable
- • Approval steps, permissions, and access controls that keep your operations safe and compliant
- • Runbooks, training, and handover so your team can own the system after delivery
Why teams choose us
- • We work directly with your real tools (ERP, CRM, finance, logistics), not abstract demos
- • You get fast delivery and small weekly improvements instead of long agency timelines
- • You keep full ownership of workflows, credentials, and infrastructure—no lock-in
- • Everything has monitoring: dashboards, retries, alerts, and audit logs you can rely on
- • Security is handled properly: secrets stored safely, permissions restricted, access logged
- • We speak the language of operations and finance teams and build what actually reduces workload
Talk through your workflow live
If you prefer a quick conversation, pick a time that works best for you. We'll look at your current systems and see whether it makes sense to build together.
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Next step
Show us the workflow you want automated.
Send us a quick brief (stack, constraints, desired outcome). We'll reply with a short plan, timeline, and references from the case studies above.
Common questions
If you have a question that you don't see here, you can send us an email at gianniruggieri99@gmail.com
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